Annual Conference Vendor Information

The Minnesota State Fire Chiefs Association (MSFCA) will be hosting our 2023 Annual Conference in Duluth. Vendors will have the opportunity to network with industry professionals from all over the state of Minnesota. Show your support for the MSFCA and register today for the trade show and sponsorship opportunities. Space is limited, register today!

Online Registration
Exhibitor Form
DECC Exhibitor Resources

Important Information

Location:  Duluth Entertainment Convention Center (350 Harbor Drive • Duluth, MN 55802)
Date: Thursday, October 19, 2023
Vendor Set-up*:

Wednesday, October 18, 11:00am – 7:00pm
Thursday, October 19: 8:00am – 11:00am

Exhibit Hours:

Thursday, October 19: 11:00am – 6:00pm

Tear Down*: 

Thursday, October 19: 6:00pm – 8:00pm
Friday, October 20: 9:00am – 12:00pm

*Apparatus vendors will receive move-in and out times closer to the Annual Conference.

Vendor Spaces

Each 8’x10’ booth space includes one 6-foot table with two chairs and meal tickets for two representatives. Meal tickets cover Thursday’s lunch. Additional meal tickets may be purchased for $40. Electricity and extra tables and chairs cost an additional fee and must be ordered. Due to space limitations, no booth or apparatus space will be held until payment is received in full. 


  Sustaining Member Non-Member
Conference Booth / 20’ Apparatus $800 $1,000
30’ Apparatus $1,600 $2,000
40’ Apparatus $2,400 $3,000
Non-Profit Conference Booth $400 $400
Add-Ons Cost
Electricity (120 Volts) $44.00
Carpet (9'x10') $42.50
Extra Table (6') $28.50
Extra Chair $16.50
Additional Thursday Lunch Ticket $40.00
Friday Awards Banquet Ticket $40.00


Cancellation Policy for Vendors

A cancellation penalty of 50% shall be imposed if cancellation occurs between 30 and 60 days from the first vending day of the event. If cancellation occurs under 30 calendar days of the first vending date, a 100% penalty shall be imposed.  

Conference Sponsorship Opportunities

One way for you to receive additional exposure for your products and services and show additional support for MSFCA is through our conference sponsorship program. Your sponsorship will be recognized in the program materials and signage at the event.

Awards Banquet – Friday $10,000
Reception - Wednesday $5,000
Breakfast (3 available) - Thursday, Friday OR Saturday $5,000
Lunch (2 available) - Thursday OR Friday $7,500
Memorial Service – Friday $3,000
Fire Officer of the Year Award for Large City $2,000
Fire Officer of the Year Award for Small City $2,000
Printing of On-site Conference Program $4,000
Board Meeting – Wednesday $1,500
Symposium Session (multiple available) $3,000
Educational Session (multiple available) $1,000
Lanyards (SOLD) $2,500
Mobile App $2,000
Shared Sponsorship of Refreshment Break $250


Additional Publicity of Sponsorships at the Event

  • Company listed on Conference webpage
  • Recognition on display signage at Conference near specific item/event
  • Featured in onsite PowerPoint presentations
  • Verbally thanked for specific sponsorship during remarks
  • Thanked in publications

If you have any questions, please contact the MSFCA office at (800) 743-0911 or [email protected].

We look forward to your participation at the MSFCA 2023 Annual Conference in Duluth!